Growing Businesses
When the spreadsheets stop keeping up.
Simple internal tools, integrations and automation for small and mid-sized businesses that have outgrown spreadsheets but do not have an IT team.
What Growing Businesses teams tell usSolved
- “Orders were tracked in a spreadsheet and WhatsApp”
- “Quotes took a day to send”
- “The same data was typed into three tools”
- “Answering the same questions all day”
Built for the standards you answer to
- GDPREU data protection
- Cyber EssentialsUK baseline security
- PCI DSSCard data security
- 2FATwo-factor sign-in
- BackupsEncrypted, daily
- WCAG 2.2Accessibility
Why it is hard
What makes Growing Businesses software different
Six things we plan for on every growing businesses project, before a single screen is designed.
The spreadsheet became the system
It started as one file. Now it is ten, edited by five people, and nobody is sure which version is right.
What we actually do
- We start with the one spreadsheet that hurts most
- Your data moved over and checked line by line
- Old file kept read-only until you trust the new tool
There is no IT team
Whatever we build has to be simple enough for your team to run without calling us every week.
What we actually do
- Simple screens your team learns in an afternoon
- Short video guides for every main task
- Updates, backups and monitoring handled by us
Every pound has to pay back
You cannot afford a big project that might work. You need a small one that clearly does.
What we actually do
- Small first version, with a fixed price
- Time saved measured before and after
- Next step only when the first one has paid back
The owner is the bottleneck
Approvals, quotes and answers all wait on one or two people.
What we actually do
- Simple approval flows that work on a phone
- Shared templates for quotes and replies
- Dashboards so the team can decide without asking
Tools that break past 20 people
Spreadsheets and free tools that worked for five people fall apart at twenty-five.
What we actually do
- Move to one connected system in stages
- Data migrated and checked, nothing lost
- Training built into the rollout
Leads that go cold
Enquiries arrive by phone, form and email, and some never get a reply.
What we actually do
- Every enquiry captured in one inbox
- Auto-reply and assignment within minutes
- Follow-up reminders until each one is closed
The spreadsheet became the system
It started as one file. Now it is ten, edited by five people, and nobody is sure which version is right.
What we actually do
- We start with the one spreadsheet that hurts most
- Your data moved over and checked line by line
- Old file kept read-only until you trust the new tool
There is no IT team
Whatever we build has to be simple enough for your team to run without calling us every week.
What we actually do
- Simple screens your team learns in an afternoon
- Short video guides for every main task
- Updates, backups and monitoring handled by us
Every pound has to pay back
You cannot afford a big project that might work. You need a small one that clearly does.
What we actually do
- Small first version, with a fixed price
- Time saved measured before and after
- Next step only when the first one has paid back
The owner is the bottleneck
Approvals, quotes and answers all wait on one or two people.
What we actually do
- Simple approval flows that work on a phone
- Shared templates for quotes and replies
- Dashboards so the team can decide without asking
Tools that break past 20 people
Spreadsheets and free tools that worked for five people fall apart at twenty-five.
What we actually do
- Move to one connected system in stages
- Data migrated and checked, nothing lost
- Training built into the rollout
Leads that go cold
Enquiries arrive by phone, form and email, and some never get a reply.
What we actually do
- Every enquiry captured in one inbox
- Auto-reply and assignment within minutes
- Follow-up reminders until each one is closed
Problems we solve
Real problems, and what we built
The kind of day-to-day problems growing businesses teams bring to us, and how we typically solve them.
Orders came in by phone, email and chat, were copied into a shared sheet, and things regularly slipped through.
A simple order app with one inbox for all orders, clear statuses and automatic customer updates.
Nothing gets lost, everyone sees the same status, and the owner stops checking the sheet at night.
Web appEmail and WhatsApp intakeNotifications
Each quote was built by hand from price lists in Excel and exported to Word.
A quote builder with your price rules, branded PDFs and e-signature acceptance.
Quotes go out the same hour, prices are always consistent, and accepted quotes become jobs automatically.
Quote builderPDF generationE-signature
Every sale was entered in the CRM, then the accounting system, then the delivery sheet.
Integrations that pass customers, invoices and orders between tools like HubSpot, Xero or QuickBooks automatically.
Data is entered once, mistakes drop, and hours a week go back to real work.
API integrationsXero / QuickBooksHubSpot
Staff answered the same questions about prices, opening hours and delivery by phone and email all day.
A website assistant trained on your own information that answers common questions and passes anything else to the team.
Customers get instant answers, and staff handle the conversations that need them.
AI assistantYour own contentHandover to staff
Platforms and technology
The tools we connect and build on
We work with the affordable tools small and mid-sized teams already pay for, and fill the gaps between them.
M3Microsoft 365Excel, Outlook, Teams, SharePoint
GWGoogle WorkspaceSheets, Gmail, Drive
XQXero / QuickBooksAccounting and invoicing
HZHubSpot / ZohoCRM and sales
SWShopify / WooCommerceOnline sales
ZMZapier / MakeQuick, no-code automations
Technology stack
Frontend
ReactNext.jssimple PWAs
Backend
Node.jsPythonSupabase
AI
OpenAIAnthropic Claudeassistants on your own content
Cloud
AWSAzureVercelmanaged backups
Third-party integrations
Accounting
XeroQuickBooksSage
Payments
StripeSquarePayPalGoCardless
Messaging
WhatsApp BusinessTwilioMailchimp
Documents and e-sign
Google DriveDocuSignPandaDoc
Scheduling
CalendlyMicrosoft Bookings
Using something not listed? If it has an API, we can connect it
What we do
How we help Growing Businesses teams
Tell us the problem.
We will tell you honestly what it would take and what it would return.